Exhibitor Rules and regulations

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1. APPLICATION - Application for exhibit space must be made on the printed form provided by the American Institute for International Steel (AIIS). The exhibitor fully understands that the exhibit space application form shall become a binding contract and is subject to the terms and regulations set forth by the AIIS. The AIIS reserves the right to reject an application which, in its judgment, is not appropriate for this exhibit.
2. CANCELLATION AND REFUND POLICY - Full refund will be made if written notice of cancellation is received at the AIIS before December 24, 2009. A 50% refund will be made if written notice of cancellation is received between December 5, 2008 and January 26, 2010. No refunds will be made if cancellation is received on or after January 26, 2010.
3. LIABILITY POLICY - The exhibitor indemnifies and agrees to hold harmless the AIIS, The Hilton Riverside New Orleans, the New Orleans Port Authority, the decorator and all of their officers, directors, employees and agents, from and against any actions, losses, costs, damages, claims and expenses (including attorney fees) arising from any damages to property or bodily injury to exhibitor, his agents, representatives or employees by reasons of the exhibitors occupancy or use of the exhibition space.
4. EXHIBIT SPACE SET-UP - All displays must be set up one hour prior to the official opening of the conference. Space not occupied or set up by the opening may be reassigned for other purposes. AIIS management reserves the right to substitute comparable exhibit space for unforeseen circumstances.
5. DEFAULT OCCUPANCY - Any exhibitor failing to occupy the exhibit space contracted for is not relieved of their financial obligation to the AIIS.
6. CONFLICTING MEETING OR SOCIAL EVENTS - The exhibitor agrees not to extend invitations, call meetings, or otherwise encourage absence of attendees or exhibitors from the conference or the exhibit hall during the official hours of the conference and exhibits.
7. DISTRIBUTION OF PRINTED MATTER/SOLICITATION - Distribution of advertising material, samples, souvenirs, publications, or printed material of any sort, shall be restricted to the exhibitor’s rented space and can only apply to the exhibitor’s business. Special distribution of literature for a company or affiliation other than the name on the application or literature distributed anywhere else must be approved by the AIIS.
8. INSURANCE - Exhibitor shall carry his/her own insurance covering all risks (liability, fire, theft, damage, etc.) AIIS management and The Hilton Riverside New Orleans assume no responsibility for the safety of properties of the exhibitors. The AIIS will exercise reasonable care in safeguarding exhibitor’s property. At all times during Exhibitor’s use of exhibition space, Exhibitor shall maintain: Statutory workers’ compensation insurance, in accordance with the laws of the State of New Orleans; Employers’ liability insurance with limits of at least one million ($1,000,000.00) per accident covering all of Meeting Group’s personnel performing work at Hotel property in connection with the Agreement; commercial general liability insurance with contractual indemnity coverage and combined single limits in the minimum amount of three million dollars ($3,000,000.00) per occurrence for personal injury and property damage; and commercial automobile liability insurance with coverage for owned, non-owned, rented and borrowed automobiles with a combined single limit of not less than one million dollars ($1,000,000.00). The insurance provided by Exhibitor shall name the AIIS , its parent company, subsidiaries and affiliates as additional insureds, shall be issued by a company with a current A M Best Company rating of at least A:VII and may be obtained through one or a combination of insurance policies. A copy of this certificate must be turned into AIIS before the start of the event.
9. SUBLETTING OF SPACE - Exhibitor agrees not to assign or sublet space or any part thereof; not to display articles or brochures other than those describing their products, unless approved by the AIIS.
10. PROTECTION OF THE EXHIBIT FACILITY - Nothing shall be posted on, tacked, nailed, screwed or otherwise attached to the columns, walls, floor or other parts of the exhibition area without permission from the AIIS. Packing, unpacking and assembly of exhibits shall be done only in designated areas.
11. SERVICE ORGANIZATION - When union personnel is required, it shall be the exhibitor’s responsibility to comply with their requirements. In no event shall the AIIS be responsible for the conduct of contractors or their employees. The AIIS assumes no responsibility for failure to perform by contractors, their charges, or any other matter relating to contractor or the exhibit area.
12. RESTRICTION ON SELLING - Any sale of any kind that involves the exchange of currency for goods received during the exhibition are strictly prohibited.
13. LINE OF SITE/DIMENSIONS – All exhibitors must construct their booth in a manner that does not block the line of site for neighboring booths. Show management has final determination on line of site issues. Exhibitors agree to adhere to the decision of show management.